Fundamental of Accounting and Tally Prime Notes Tally Prime Full Notes Nipt

Fundamental of Accounting and Tally Prime Notes for Self Study and Computer Coaching classes. Step by Step training Notes with Practice assignment.

Definition of Accounting

Accounting is the process of identifying, recording, classifying and reporting information on financial transactions in a systematic manner for the purpose of providing financial information for decision making.

Types of Accounts

There are basically three types of Accounts maintained for transactions

• Personal Account
• Real Account
• Nominal Account

Personal Account: Any individual person or any firms or any company or a bank is considered in a Personal account. For example:-   Rajesh Singh, Muna Enterprise,    Wipro Pvt Ltd, PNB Bank, Capital etc.

Real Account: Account of any physical things. The cash account or goods account are examples of Real account. For example:-   Cash, Land, Building, Furniture, Computer etc.

Nominal Account: Account of any invisible things that means that things are in terms of cash are examples of Nominal account. For example:-  Discount, Commission, Salary, Wages, Freight etc.

Golden Rules of Accounting

Personal Accounts

The Receiver	Debit (Dr)
The Giver	Credit (Cr)

Real Accounts

What comes in	Debit (Dr)
What goes out	Credit (Cr)

Nominal Accounts

All Expenses or Losses	Debit (Dr)
All Income or Gains	Credit (Cr)

Entries in Account Book

1. Suresh started a business with cash Rs 1,80,000

Cash a/c  Dr	180000
To Capital a/c	180000

2. Cash deposited into PNB bank Rs 55000

PNB bank a/c  Dr	55000
To Cash a/c	55000

3. Purchase goods for cash Rs 22000

Purchase a/c Dr	22000
To Cash a/c	22000

4. Bought goods fromSona Enterprise Rs 72000

Purchase a/c Dr	72000
To Sona a/c	72000

5. Sold goods for cash Rs 16200

Cash a/c Dr	16200
To Sales a/c	16200

6. Paid rent for the year by PNB bank chequeRs 6000

Rent a/c Dr	6000
PNB bank a/c	6000

7. Withdraw cash into PNB bank Rs 40000

Cash a/c Dr	40000
To PNB bank a/c	40000

8. Purchased furniture for cash Rs 5000

Furniture a/c Dr	5000
To Cash a/c	5000

9. Sold goods to SuperRs 12700

Super a/c Dr	12700
To Sales a/c	12700

10. Received cash from SuperRs 12446 and allowed him discount Rs 254

Cash a/c Dr	12446
Discount allowed a/c	254
To Super a/c	12700

11. Paid wages Rs 1800

Wages a/c Dr	1800
To Cash a/c	1800

12. Paid cash for trade Expenses Rs 2000

Trade Expenses a/c Dr	2000
To Cash a/c	2000

13. Withdraw cash for private Expenses Rs 8000

Drawings a/c Dr	8000
To Cash a/c	8000

14. Depreciation on Machinery Rs 50000

Depreciation a/c Dr	50000
To  Machinery a/c	50000

Financial Year Start 1 April To 31 March

Thanks for study the Fundamental of Accounting and Tally Prime Notes

Introduction of Tally Prime Notes

Introduction of Tally Prime : Training Notes with Practical Assignment for Self study of Tally and computer Coaching Classes. Step by Step tally training study material.

Tally Prime is accounting software, used in business to record, summarize and maintain business transactions. Tally was developed in 1984 by Shyam Sunder Goenka in Bangalore.

Download Tally Prime

Download Tally Prime from https://tallysolutions.com/download/

Install in your PC / Laptop

Use Educational Mode of Tally Prime : Free

For Training purpose : Most of the computer training Institute use Educational Mode: It is free and work without license.

Available Date in Tally Educational Version

Tally Prime- educational mode work without a license, where you can input data only on the first, second, and last days of the month.

Start Tally Software

Open Tally > W: Work in Educational Mode

Create a Company

F3 :(Company) > Create Company

Company Name : Super Traders
Fill up : Address,  State and other optional details.
Accept  

Company Created Successfully,
(Enable features as per your business need)

Accounting
Maintain Account                                      : Yes
            Enable bill wise entry                    : Yes

Inventory                                                     : No
Enable Goods and Service Tax (GST)    : No
TDS                                                                 : No

Accept

Shut Company

F3 > Company  > Shut Company

Alter Company

Go To > Select Company > Super Traders

F3 : Company > Alter Company
Change your address or any other data
 Accept

Delete Company

Go To> F3 (Company) > Alter Company > Alt + D

Company Super Traders has been deleted

Again Create Company Super Traders

(Follow the steps mentioned in Create Company)

Thanks for study the Introduction of Tally Prime Notes

Groups and Ledgers in Tally Prime Notes

Groups and Ledgers in Tally Prime computer training class Notes. Pre defined Groups and Ledgers, Create New, Alter, Credit and Debit amount. Step by Step Notes for Tally training.

Groups in Tally Prime

Pre-Defined Group

Gateway of Tally  > Chart of Account > List of Masters >Groups

There are 28 predefined groups in Tally

15 groups are Primary Groups and the remaining 13 groups are Sub-Groups

1. Branch / Divisions (P)		15. Direct Expense (P)
2. Capital Account (P)		16. Direct Incomes (P)
3. Reserves & Surplus		17. Fixed Assets (P)
4. Current Assets (P)		18. Indirect Expenses (P)
5. Bank Accounts		19. Indirect Incomes (P)
6. Cash-in-Hand		20. Investments (P)
7. Deposits (Asset)		21. Loans (Liability) (P)
8. Loans & Advances (Asset)		22. Bank OD A/c
9. Stock-in-Hand		23. Secured Loans
10. Sundry Debtors		24. Unsecured Loans
11. Current Liabilities (P)		25. Misc. Expenses (Asset) (P)
12. Duties & Taxes		26. Purchase Accounts(P)
13. Provisions		27. Sales Accounts (P)
14. Sundry Creditors		28. Suspense A/c (P)

Creating Group

Gateway of Tally > Masters > Create > Accounting Masters > Group  

Group Name	Under	Nature of Group
Building	Fixed Assets	—
Office Equipment	Primary	Assets
Deprecation	Primary	Expenses

Check on Gateway of Tally > Chart of Account> Groups

Ledgers

Creating Ledger

By default there is two ledgers

1. Cash
2. Profit and Loss A/c

Check the default ledgers Gateway of Tally>Charts of Accounts>Ledgers

Gateway of Tally > Masters  > Create >Ledger

Ledger Name	Group Under
Punjab National Bank	Bank Account
State Bank of India	Bank Account
Petty Cash	Cash in Hand
Opening Stock	Stock in Hand
Suresh Singh	Sundry Debtors
National Pvt. Ltd.	Sundry Debtors
Building Cost	Building (Fixed Assets)
Building Accrued Dep	Building (Fixed Assets)
Office Equipment Cost	Office Equipment (Assets)
Office Equipment Dep	Office Equipment
Sales Tax	Duties & Taxes
T.D.S	Duties & Taxes
Shivam Kumar	Sundry Creditors
Sona Enterprise	Sundry Creditors
Education Loan	Secured Loan
Bill Receivable	Current Assets
Computer Sales	Sales Accounts
Software Sales	Sales Accounts
Parts Sales	Sales Accounts
Bank Interest	Indirect Incomes
Purchase	Purchase Accounts
Wages	Direct Expenses
Freight	Direct Expenses
Salaries	Indirect Expenses
Office Expenses	Indirect Expenses
Advertisements	Indirect Expenses
Bank Charges	Indirect Expenses
Building Deprecation	Deprecation
Office Equipment Accrued Dep	Deprecation

Ledger Alteration

Gateway of Tally > Masters  > Alter >Ledger

Particulars	Debit	Credit
Punjab National Bank	35000
State Bank of India	40000
Petty Cash	500
Opening Stock	50000
Suresh Singh	15000
National Pvt. Ltd.	5000
Building Cost	75000
Building Accrued Dep		6000
Office Equipment Cost	25000
Office Equipment Dep	1000
Sales Tax		9000
T.D.S		4500
Shivam Kumar		32000
Sona Enterprise		20000
Education Loan		60000
Bill Receivable		14000
Computer Sales		72000
Software Sales		75000
Parts Sales		35000
Bank Interest
Purchase	120000
Wages	10000
Freight	500
Salaries	20000
Office Expenses	3500
Advertisements	2000
Bank Charges	2500
Building Deprecation	2500
Office Equipment Accrued Dep		80000
Total	407500	407500

Trial Balance

Gateway of Tally > Display more Reports> Trial Balance > Press F5 (Ledger wise and Group wise)

Voucher Entry in Tally Prime Notes

Voucher Entry in Tally Prime : Computer Training Notes with exercise / assignment for practice. Sample entry for Self study and computer coaching Classes.

Create New Company  : Super_Voucher : As per the procedure mentioned in Introduction of Tally Prime Notes

Voucher in Tally Prime

All entries which you made in these given accounting vouchers are effect on your current accounting of your business.

• F4: Contra : Cash deposited into bank and cash withdrawn from bank entries.
• F5: Payment : Cash and cheque payment including cash and bank purchase entries.
• F6: Receipt : Cash and cheque received including cash and bank sales entries.
• F7: Journal : All non-cash transactions entries.
• F8: Sales : Only credit sales entries.
• F9: Purchases : Only credit purchase entries.
• Alter + F7: Stock Journal : Stock transferred and production entries.

Gateway of Tally > Transactions > vouchers

Vouchers Mode Entries

Mode Change for Purchase and Sales voucher
Ctrl +L           : Accounting Invoice       :As voucher

1. Started Business with cash Rs500000                           (Receipt.F6)
2. Open bank account in PNB bank with cash Rs 25000  (Contra.F4)
3. Purchased goods for cash of Rs 50000                         (Payment.F5)
4. Purchased Machinery for Cash Rs 100000                    (Payment.F5)
5. Purchase goods on credit from Mr. Pawan Kumar Rs 60000 (Purchase. F9)
6. Paid discount Rs 2000                                                   (Payment.F5)
7. Sold goods on credit to Mr. SameerAlamRs 72000      (Sales. F8)
8. Purchase goods on credit from Super Pvt. Ltd. Rs 16000  (Purchase. F9)
9. Received cash from Mr. SameerAlamRs 72000              (Receipt. F6)           
10. Paid cash to Mr. Pawan KumarRs 60000                        (Payment.F5)
11. Commission received Rs 5000                                       (Receipt. F6)
12. Electricity bill paid Rs 1000                                            (Payment.F5)
13. Purchased goods on credit from Sona Enterprise Rs 14000  (Purchase. F9)
14. Purchased computer for cash Rs 21000                         (Payment.F5)
15. Deposited cash into PNB bank Rs 10000                       (Contra.F4)
16. Sold goods for cash Rs 80000                                        (Receipt.F6)
17. Paid cash to Sona Enterprise Rs 14000                          (Payment.F5)
18. Depreciation on 10% for Machinery Rs 5000                 (Journal.F7)
19. Interest paid cash on loan Rs 1000                                 (Payment.F5)
20. Withdraw cash into PNB bank Rs 25000                         (Contra.F4)
21. Received Service Charge Rs 18000                                (Receipt.F6)
22. Paid cash to Super Pvt. Ltd. Rs 16000                             (Payment.F5)

Voucher Entry in Tally: Step by Step

Create the required Ledger directly

Press Alt+C after reaching in the entry box below Particulars.
Example : Create Capital Ledger under Capital Account Group
PNB Bank Ledger under Bank Account and so on.

(Receipt.F6)

Cr Capital	500000	Capital Accounts
Dr Cash	500000	Cash in Hand

(Contra.F4)

Cr Cash	25000	Cash in Hand
Dr PNB Bank	25000	Bank Accounts

(Payment.F5)

Dr Purchase	50000	Purchase Accounts
Cr Cash	50000	Cash in Hand

(Payment.F5)

Dr Machinery	100000	Fixed Assets
Cr Cash	100000	Cash in Hand

(Purchase. F9)    

Cr Pawan Kumar	60000	Sundry Creditors
Dr Purchase	60000	Purchase Accounts

(Payment.F5)

Dr Discount	2000	Indirect Expenses
Cr Cash	2000	Cash in Hand

(Sales. F8)

Dr SameerAlam	72000	Sundry Debtors
Cr Sales	72000	Sales Accounts

(Purchase. F9)  

Cr Super Pvt Ltd	16000	Sundry Creditors
Dr Purchase	16000	Purchase Accounts

(Receipt.F6)

Cr Sameer Alam	72000	Sundry Debtors
Dr Cash	72000	Cash in Hand

(Payment.F5)

Dr Pawan Kumar	60000	Sundry Creditors
Cr Cash	60000	Cash in Hand

(Receipt. F6)

Cr Commission	5000	Indirect Incomes
Dr Cash	5000	Cash in Hand

(Payment.F5)

Cr Cash	1000	Cash in Hand
Dr Electricity Bill	1000	Indirect Expenses

(Purchase. F9)

Cr Sona Enterprise	14000	Sundry Creditors
Dr Purchase	14000	Purchase Accounts

(Payment.F5)

Cr Cash	21000	Cash in Hand
Dr Computer	21000	Fixed Assets

(Contra.F4)

Cr Cash	10000	Cash in Hand
Dr PNB Bank	10000	Bank Accounts

(Receipt.F6)

Cr Sales	80000	Sales Accounts
Dr Cash	80000	Cash in Hand

(Payment.F5)

Cr Cash	14000	Cash in Hand
Dr Sona Enterprise	14000	Sundry Creditors

(Journal.F7)

Dr Depreciation	5000	Indirect Expenses
Cr Machinery	5000	Fixed Assets

(Payment.F5)

Cr Cash	1000	Cash in Hand
Dr Interest on Loan	1000	Indirect Expenses

 (Contra.F4)

Cr PNB Bank	25000	Bank Accounts
Dr Cash	25000	Cash in Hand

 (Receipt.F6)

Cr Commission	18000	Indirect Income
Dr Cash	18000	Cash in Hand

 (Payment.F5)

Cr Cash	16000	Cash in Hand
Dr Super Pvt Ltd	16000	Sundry Creditors

Balance Sheet : Gateway of Tally > Reports > Balance Sheet

Cash in Hand	400000
Bank Accounts	10000
Net Profit	26000
Balance Sheet	526000

Show all Vouchers Entries : Gateway of Tally> Transaction  > Day Book

Create Stock Item in Tally Prime Notes for Practice

How to create Stock Group, Unit, Godown and stock item in Tally Prime. Step by Step Notes with practice assignment for Computer Training Institute and Self Study of learners.

Create a New Company for Practice the creation of Stock Group, Godown, Unit and Stock Item
F3  : (Company) > Create Company

Accounting :

                Maintain Account                            :Yes

                Enable bil wise entry                      : Yes

Inventory

                Maintain Inventory                         : Yes

                Integrate Accounts with Inventory : Yes

Taxation :

                Enable GST                                  : No

Create Stock Group in Tally Prime

Gateway of Tally > Masters > Create > Inventory Masters > Stock Group

Stock Group	Under
System	Primary
Parts	Primary
Mother Board	Parts
CD Rom	Parts
Eight Speed	CD Rom
Ten Speed	CD Rom
Software	Primary
Ace	Software
King	Software
Queen	Software

Create Godown / Location

Gateway of Tally > Masters > Create > Inventory Masters > Godown
Main Location exists by default.  Create following new Godown

Godown	Under
Onside	Primary
Ware House	Primary

Create Unit

Gateway of Tally > Masters > Create > Inventory Masters >Unit

Symbol	Formal Name
Nos	Number

Type: Simple

Create Stock Item in Tally Prime

Gateway of Tally > Masters > Create > Inventory Masters >Stock item
F12 : Configure  > Show More Configuration : Yes
Inventory details :
Provide Standard Buying and Selling Rates :  (Yes)

During creation of following items use
Units: Nos
Set Standard Rates (Yes) : Provide Rate of respective item from below table.
Opening Balance : Quantity of item
Godown : Onside and Warehouse, as mentioned below (Do’t fill rate here)

Item Name	Under	Standard Cost Rate	Selling Price Rate	Quantity	Onside	Warehouse	Amount
P086 MX	System	750	940	8	7	1	6000
P092 MX	System	900	1130	15	2	13	13500
P110 MX	System	1030	1290	12	2	10	12360
MBP 133	Parts	240	320	2	2	0	480
MBP 150	Parts	285	380	6	6	0	1710
MBP 166	Parts	335	450	10	10	0	3350
Gold 8	Eight Speed	45	60	2	2	0	90
Silver 8	Eight Speed	55	70	4	4	0	220
Brown 8	Eight Speed	60	80	4	4	0	240
Gold 10	Ten Speed	75	100	25	25	0	1875
Silver 10	Ten Speed	95	130	20	20	0	1900
Data Base A	Ace	175	250	10	10	0	1750
Speed Short A	Ace	155	220	15	15	0	2325
Data Base K	King	100	150	7	7	0	700
Speed Short K	King	140	200	8	8	0	1120
Data Base Q	Queen	210	306	10	10	0	2100
Speed Short Q	Queen	70	100	4	4	0	280

Go To (Alt+G) : Stock Query  : To check individual items
Go To (Alt+G) : Stock Summary >F5 (stock Item wise)

Bill wise entry in Tally Prime

Bill wise entry and details in Tally Prime. Step by Step Training instruction notes for self study and Tally Computer Coaching Classes Institutes. Bill Book PDF for Practice Purchase and Sales entry are provided in this post.

Create New Company

F3  : (Company) > Create Company

Accounting :

                Maintain Account                            :Yes

                Enable bill wise entry                     : Yes

Inventory

                Maintain Inventory                         : Yes

                Integrate Accounts with Inventory : Yes

Taxation :

                Enable GST                                  : No

Bill wise entry in Tally Prime

Create Ledger
Sundry Creditors : For Purchase Party,       
Sundry Debtors :  For Sales Party

Gateway of Tally >  Create > Ledger

Ledger	Under
Computer World	Sundry Creditors	Maintain balances bill – by bill (Yes)
Purchase	Purchase Accounts

Ledger	Under
Harish Rawat	Sundry Debtors	Maintain balances bill – by bill (Yes)
Sales	Sales Accounts

Gateway of Tally >  Vouchers >F9 Purchase
Ctrl + H Mode Change   1. Voucher Mode / 2. Invoice Mode
1. Voucher Mode

Particulars	Debit	Credit
Cr  Computer World		10000
Dr  Purchase	10000

Type of Ref:       New Ref
Name:  1      Amount:      10000 Cr
Narration
Being goods purchased on credit to Computer World
Display > Statements of Accounts > Outstanding > Payables 

Gateway of Tally > Vouchers > F5 Payment

Particulars	Debit	Credit
Dr  Computer World	10000
Cr  Cash		10000

Type of Ref:       Agst Ref
Name:  1
Amount:              10000 Dr
Narration
Being Paid cash to Computer World
Display > Statements of Accounts > Outstanding > Payables (Null)

F8 Sales

Particulars	Debit	Credit
Dr  Harish Rawat	14000
Cr  Sales		14000

Type of Ref:       New Ref
Name: 1
Amount:              14000 Dr
Narration
Being good sold on credit to Harish Rawat
Display > Statements of Accounts > Outstanding > Receivable

F6 Receipt

Particulars	Debit	Credit
Cr  Harish Rawat		14000
Dr  Cash	14000

Type of Ref:       Agst Ref
Name    :               1
Amount:              14000 Cr
Narration Being received cash to Harish Rawat
Display > Statements of Accounts > Outstanding > Receivable – NIL

Create Stock Group
Gateway of Tally > Create> Inventory Masters > Stock Groups

Stock Group	Under
Computer	Primary

Create Stock Item
Gateway of Tally > Create> Inventory Masters > Stock  

Item Name	Under	Units
Mouse	Computer	Pcs
Keyboard	Computer	Pcs

Create Ledger
Gateway of Tally > Accounts Info > Ledgers > Create

Ledger	Under
Raja Traders	Sundry Creditors	Maintain balances bill – by bill (Yes)
Purchase	Purchase Accounts	Inventory values are affected (Yes)

Ledger	Under
Sona Enterprise	Sundry Debtors	Maintain balances bill – by bill (Yes)
Sales	Sales Accounts	Inventory values are affected (Yes)

2. Invoice Mode

F9 Purchase  > Ctrl +H > Invoice Mode

Purchase No 1.                                                                                                                           1-Apr-2021

Supplier invoice 001                                       Date: 1-Apr-2021                                Thursday

Party A/c Name:   Raja Traders
Purchase Ledger:    Purchase
Name of Item	Quantity	Rate	Per	Amount
Mouse	14 Pcs	150.00	Pcs	2100.00
Keyboard	72 Pcs	165.00	Pcs	11880.00
	86 Pcs			13980.00

Type of Ref: New Ref
Name:  1Amount:            13980 Cr
Narration
Being goods purchased on credit to Raja Traders
Display > Statements of Accounts > Outstanding > Payables 

F5 Payment

Particulars	Debit	Credit
Dr Raja Traders	13980
Cr  Cash		13980

Type of Ref:       Agst Ref
Name:  1Amount:            13980 Dr
Narration
Being paid cash to Raja Traders
Display > Statements of Accounts > Outstanding >Payables  NIL

F8 Sales

Sales No 1.                                                                                                                                   1-Apr-2021
Supplier invoice 001                                       Date: 1-Apr-2021                                Thursday

Party A/c Name:   Sona Enterprise
Sales Ledger:    Sales
Name of Item	Quantity	Rate	Per	Amount
Mouse	5 Pcs	160.00	Pcs	800.00
Keyboard	10 Pcs	180.00	Pcs	1800.00
	15 Pcs			2600.00

Type of Ref: New Ref
Name:  1             
Amount:              2600 Dr
Narration
Being goods sold on credit to Sona Enterprise
Display > Statements of Accounts > Outstanding > Receivable – NIL

F6 Receipt

Particulars	Debit	Credit
Cr Sona Enterprise		2600
Dr  Cash	2600

Type of Ref:       Agst Ref
Name:  1Amount:            2600 Cr
Narration : Being received cash to Sona Enterprise
Display > Statements of Accounts > Outstanding > Receivable – NIL

Tally Bill Book PDF for Free Download

Purchase Invoice Bills Sundry Creditors Bill Book
Sales Invoice Bills Sundry Debtors Bill Book
Bills Receivable
Bills Payable
Stock Summary
Stock Journal
Transfer of Material

Batch wise Details in Tally Prime Notes

Batch Wise Inventory details in Tally Prime. Training Manual Notes for Tally Prime Computer course with example and sample practice Purchase invoice for a medical agency.

Batch wise maintain inventory or stock items in lots. Batches help in better management of stock items with limited shelf life or perishable goods.
Maintain perishable goods or stock items with limited shelf life
Use batches for rate-wise categorization of stock items:
Identify stock item details from batches:

Batch wise Details in Tally Prime for a Medical Agency

This allow  to track your medicine with a specific code. It also allows you to see and mention your medicine Manufacture date & Expiry date.

Create New Company
F3  : (Company) > Create Company
Show more features                         :Yes
Accounting :
                Maintain Account                            :Yes
                Enable bil wise entry                     : Yes
Inventory
                Maintain Inventory                         : Yes
                Integrate Accounts with Inventory : Yes
                Enable Batches                               : Yes
                Maintain Expiry date for batches   : Yes
Taxation :
                Enable GST                                         : No

For any existing Company :  Press  F11 (Features) > set the option Enable Batches, etc  to Yes.

Create Ledgers : Gateway of Tally > Create > Ledger

Ledger Name	Under
Shree Medical Agency	Sundry Creditors	Maintain Balances bill – by – bill (Yes)
Purchase	Purchase Accounts	Inventory values are affected (Yes)
Health Medical Store	Sundry Debtors	Maintain Balances bill – by – bill (Yes)
Sales	Sales Accounts	Inventory values are affected (Yes)

Create Stock Group : Gateway of Tally > create > Stock Groups

Stock Group	Under
Medicine	Primary

Create Stock Categories : Gateway of Tally > Create > Stock Categories

Stock Categories	Under
Painkiller	Primary

Create Unit : Gateway of Tally > Create >Unit

Type: Simple

Symbol	Formal Name
Box	Boxes

Create Stock Item : Gateway of Tally > Create > Stock

F12 > Configuration > Inventory details
Use Stock Category for Stock Items                        : Yes

Item Name	Under	Categories	Units
Crocin	Medicine	Painkiller	Box

Maintain in batches              Yes
Track date of manufacturing           Yes
Use expiry dates                    Yes

Purchase Entry : Gateway of Tally >  Voucher >Purchase F9

Purchase 1
Supplier Invoice No: 001
Party A/c Name: Shree Medical Agency
Purchase Ledger: Purchase
Name of Item                                     Quantity                     Rate  Per                     Amount      
Crocin                                                  100 Box                       45  Box                        4500
Item Allocations for: Crocin

Batch No Batch 003	Quantity	Rate  Per	Amount
Mfg Dt.: Apr-2021	100 Box
Expiry Date: 1-Nov-2024		45   Box	4500

Bill-wise Details for: Shree Medical Agency
Upto ₹ 4500 Cr
Type of Ref          New Ref
Name                   001
Amount               4500 Cr

Sales Entry : Gateway of Tally > Voucher > Sales F8

Sales 1 Reference No: 001
Party A/c Name: Health Medical Store
Sales Ledger: Sales
Name of Item                                     Quantity                     Rate  Per                     Amount         
Crocin                                                  100 Box                       45  Box                        4500
Item Allocations for: Crocin

Batch No	Quantity	Rate  Per	Amount
Mfg Dt.Batch 003 : Apr-2021
Expiry Date : 1-Nov-2024	20 Box	55   Box	1100

Bill-wise Details for: Naqvi Medical Store
Upto ₹ 1100 Dr
Type of Ref          New Ref
Name                   001
Amount               1100 Dr

Display More Report>Inventory Books > Batch> Crocin >List of Batches

Batch Wise details Entry in Tally Prime : PDF with Practice Bills

Cost Center in Tally Prime Notes

Cost Center in Tally Prime : Step by Step Training Notes with sample, sample and exercise. Best notes for self study and Tally Computer Training Institutes.

What is Cost Center in Tally Prime?

The cost center is an organizational unit to which costs or expenses can be allocated during recording of transactions in Tally Prime.

F3 Company > Create Company > Demo_Cost Center
Show Moe Features : Yes
Accounting
Maintain Accounts :  Yes
Enable bill wise entry : Yes
Enable Cost Centers  : Yes

Create Ledger
Gateway of Tally > Create > Ledger > press Enter.
F12 : Configure > Enter
Apply cost enters for ledgers : Yes

Ledger Name	Under
Recharge	Indirect Expenses	Cost centres are applicable(Yes)

Create Cost Centres
Gateway of Tally > Create > Cost Centres > press Enter

Cost Centre Name	Under
Mobile Recharge	Primary
DTH Recharge	Primary
8786456105	Phone Recharge
7892561205	Phone Recharge
7411089605	Phone Recharge
050254895705	DTH Recharge
121472789105	DTH Recharge
7252367891205	DTH Recharge

Payment Entry
Gateway of Tally >  Voucher >Payment (F5)
Account : Cash

Particulars	.
Dr  Recharge	12000
8786456105          1000 Dr	.
7892561205          1000 Dr	.
7411089605          4000 Dr	.
050254895705             2000 Dr	.
121472789105             1000 Dr	.
7252367891205           3000 Dr	.
Cr Cash	.

Gateway of Tally > Display More Reports > Statements of Accounts > Cost Centres > Cost Centre Summary.
Gateway of Tally > Display More Reports > Statements of Accounts > Cost Centres > Ledger Break Up

Exercise :  Cost Center Entry in Tally Prime

Make a Salary ledger under Indirect Expenses (Cost centres are applicable :Yes)
Create following Cost Center under Primary
1. Admin
2. Purchase
3. Store
Create following Cost Center and Payment Voucher

Cost Center	Under
Mohan Lal	Admin
Alam Khan	Admin
Bhushan	Admin
Afroz	Admin
Manish	Purchase
Yash Raj	Purchase
Ishu	Purchase
Askhi	Purchase
Anil	Store
Sarita	Store
Shubham	Store
Komal	Store

Paid salary : 190000 as under

Cost Center	Under
Mohan Lal	25000
Alam Khan	22000
Bhushan	20000
Afroz	15000
Manish	12000
Yash Raj	16000
Ishu	14000
Askhi	10000
Anil	15000
Sarita	16000
Shubham	15000
Komal	10000

Check the Report in Tally

Gateway of Tally > Display More Reports > Statements of Accounts > Cost Centres > Cost Centre Summary and Leger Break Up

Download Notes PDF : Tally Prime from below link:

Export Import Ledger in Tally Prime

Export and Import Ledger Data in XML format from one company to another in Tally Prime. Training Notes, with easy to understand way for Tally learners.

We need to export and Import the data of ledgers of to maintain the same ledgers of a existing company in a new company. Further, copy the transactions up to a specific date from the existing company into the new company. We can export the masters and transactions from the existing company in XML format, and import them into the new company.

Export Masters in Tally Prime (XML Format)

Alt +E > Masters
Export
Type of Masters          :           Ledgers
File Format                  :           XML (Data Interchange)
Export to                     :           Local Drive
Folder Path                  :           C:\Program files\Tally Prime
File Name                    :           Master.xml

Press  E : Send : Data has been exported at desired location. Check the destination folder contains Master.xml file.
Note : Folder Path and File Name may be change by pressing F6    

Import Masters Data in New Company

Create New Company (In which we wat to maintain same ledgers)
Press Alt+O

Import Masters (Only Tally XML format is supported)
File Path             : C:\Program files\Tally Prime
File to import     :        Master.xml
Behavior of import if master already exists: Select as per your requirement
                           Combine opening balance
                           Ignore duplicate
                           Modify with new data

Press Enter to import the data
Check the ledgers and imported data in
Gate way of Tally > charts of Accounts

Purchase and Sale Order Processing in Tally Prime

Purchase and Sale Order Processing in Tally Prime : Purchase Order Processing is the process of placing orders with suppliers for a purchase to be made from them and Sales Order Processing is the process of receiving orders from customers for the purpose of selling.

Therefore, Order are two type (1) Purchase Order  and (2)  Sales Order. We are going to discuss step by step process for place Purchase and Sales order in Tally Prime. The Notes are very useful for self study of Tally Prime and Computer Training Institutes.

Notes on Order Processing in Tally Prime

Create New Company : F3 : Company : Crate New :

Create Ledger Gateway of Tally > Create > Ledgers

Ledger Name	Under
Indian Computers	Sundry Creditors	Maintain balance bill by bill (Yes)
Purchase	Purchase Accounts	Inventory values are affected (Yes)

Ledger Name	Under
Naaz Traders	Sundry Debtors	Maintain balance bill by bill (Yes)
Sales	Sales Accounts	Inventory values are affected (Yes)

Create Stock Group > Gateway of Tally > Crete > Stock Groups

Stock Group	Under
Computer	Primary

Create Stock Item >Gateway of Tally > Inventory Info > Stock Items > Create

Item Name	Under	Units
Mouse	Computer	Pcs
Keyboard	Computer	Pcs

Activate Purchase and Sales Order Vouchers

Gateway of Tally >Vouchers > F10 (Others vouchers)
List of Vouchers: Show Inactive Vouchers

Purchase order: Ctrl + F9 (Press It)
You need to activate Purchase Order Voucher Type: Activate Now: Yes

Sales order: Ctrl + F8 (Press It)
You need to activate Sales Order Voucher Type: Activate Now: Yes

Purchase Order   [Ctrl+F9] in Tally Prime

Purchase Order No.1

Party A/c Name : Indian Computers                      Order No :  TUE121021

Purchase ledger : Purchase

Name of Item                                     Quantity Rate    Per            Amount

Keyboard                                         25 Pcs  125  Pcs                         3125

Mouse                                            25 Pcs  110  Pcs                         2750

                                                                        50 Pcs                                          5875

Display more Report > Statements of Inventory > Purchase Order Outstanding > All Orders

Purchase (F9) against Purchase Order

Gateway of Tally > Vouchers > Purchase F9

F12: Configure:
Provide order details : Yes

Purchase No. 1

Supplier invoice no : 001

Party A/c Name : Indian Computers

Order No :TUE121021

Purchase ledger : Purchase

Name of Item                                     Quantity         Rate    Per                  Amount

Keyboard                                            25 Pcs  125  Pcs                         3125

Mouse                                               25 Pcs  110  Pcs                         2750 

                                                    50 Pcs                                          5875

Display > Statements of Inventory > Purchase Order Outstanding > All Orders (Null)

Sales Order : Ctrl+F8 in Tally Prime

Sales Order No.1

Party A/c Name : Naaz Traders                                              Order No :  Sale001

Purchase ledger : Purchase

Name of Item                                     Quantity         Rate    Per                  Amount

Keyboard                                           10 Pcs  160  Pcs                         1600                                                    10 Pcs                                         1600

Display all reportsd> Statements of Inventory > Sales Order Outstanding > All Orders

Sales against Sales Order

Gateway of Tally >Vouchers > Sales F8

Sales No. 1
Reference no : 001
Party A/c Name : Naaz Traders                                  Order No : Sale001
Sales ledger : Sales
Name of Item                                     Quantity         Rate    Per                  Amount Keyboard                                                         10 Pcs  160 Pcs                          1600                                                                         10 Pcs                                         1600

Display > Statements of Inventory > Sales Order Outstanding > All Orders (Null)

Download Notes PDF : Tally Prime from below link:

Price List Creation in Tally Prime Notes

In the price list lesson, the rates of the items are set on the basis of quantity. It is required, when we are selling the goods to retailers and consumers. Normally, Trading Firm offer, discounted price to retailers on the basis of quantity. We will learn Creation of Price List in Tally Prime. The Computer Training Institute Notes with example, sample and assignment is very easy to understand. Best quality Tally Training Notes for Self Study.

Price List Creation in Tally Prime

Purchase Entry

Purchase No. 1                        Supplier invoice no : 001

Party A/c Name : Isha Enterprise

Purchase ledger : Purchase

Name of Item                         Quantity         Rate    Per                  Amount

Intex Mouse                        150 Pcs            120  Pcs                         18,000

Logitech Keyboard                  180 Pcs            140  Pcs                         25,200       

                                                 330 Pcs                                                43,200

Taking Permission to Enable Multiple Price Level

F11 : Features > Inventory Features
Enable Multiple Price Level                : Yes
Use discount Column in invoices        : Yes

Gateway of Tally > Create > Price Level

Company Price Levels

Whole sale

Retail sales

Create Ledger : Gateway of Tally > Create > Ledgers

Ledger Name	Under
Naaz Traders	Sundry Debtors	Maintain balance bill by bill (Yes)
Sales	Sales Accounts	Inventory values are affected (Yes)

Set Price List

Gateway of Tally >Create > Price List (Stock Group)

Price List
Stock Group:             All Items
Price Level:                Whole Sales
Applicable From:            1-Apr-2021
Under Group                              All Items
Price Level                                  Whole Sales        
Applicable From:                        1-Apr-2021

S.No	Particulars	Quantities	Rate	Disc. % (If any)	Cost Price
From	Less than
1.	Intex Mouse
			20 Pcs	180.		120.00/Pcs
		20 Pcs	40 Pcs	170	2%
		40 Pcs	60 Pcs	160	4%
		60 Pcs	100 Pcs	140	8%
		100 Pcs
2.	Logitech Keyboard
			10 Pcs	200		140.00/Pcs
		10 Pcs	50 Pcs	175
		50 Pcs	100 Pcs	160	5%
		100 Pcs	140 Pcs	150	10%
		140 Pcs

Set Rate of Exchange in Tally Prime

Set Dollar Rate : Create > Rate of Exchange

Standard	Selling	Buying
Date	Specified Rate	Date	Specified Rate	Date	Specified Rate
1-Apr-21	₹75/$	1-Apr-21	₹80/$	1-Apr-21	₹73/$

Create Ledger : Gateway of Tally > Create > Ledger

Ledger Name	Under
Suresh Rawat	Sundry Creditors
Purchase	Purchase Accounts
Haider Enterprise	Sundry Debtors
Sales	Sales Account

Create Stock Group : Gateway of Tally > Create > Stock Group

Group	Under
Food	Primary

Create Item : Gateway of Tally > Create > Stock Item

Item	Under	Units
Pizza	Food	Pcs
Chips	Food	Pkt

Purchase Entry Gateway of Tally > Voucher > F9

Supplier invoice no.: 001
Party A/c name ledger: Suresh Rawat
Purchase ledger: Purchase

Name of Item	Quantity	Rate	Amount
Pizza	10 Pcs	$2.00 Pcs	$20.00
Chips	10 Pkt	$1.00 Pkt	$10.00
			$30.00 @ ₹ 73/$ = ₹ 2190.00

Repeat for above step for attendance type : Overtime

Payroll Boucher Creation in Tally Prime

Gateway of Tally > Voucher > F10: Other Vouchers > Payroll vouchers > Payroll
Ctrl +F (Auto fill)

Payroll Autofill window
Process for : Salary
From : 01-05-2021 To: 31-05-2021
Employees Group : All Items
Sort by : Employees Name
Payroll Ledger : Cash
Accept

Display the Salary Information

Gateway of  Tally > Display more report >Payroll reports >
Pay slip
Pay Sheet
Attendance Sheet
Payroll Register
Attendance Register
Employee Profile
Employee Head count

Download PDF : Payroll in Tally Prime

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